V večini primerov zaposleni s potrebnim znanjem o zakon o varstvu podatkov so na voljo le v velikih korporacij. Družbe pogosto zaposlujejo v hiši odvetniki, ki izpolnjujejo potrebne zahteve. Vendar, srednje velika podjetja ponavadi nimajo svoje lastne pravne službe. V manjših podjetij, imenovanje zunanjega pooblaščenca za varstvo podatkov, zato lahko izplačalo.
Pravne osebe (stock corporation, limited liability company, itd.), partnerstvo v okviru civilnega prava (GbR), zveza (unija, politične stranke, itd.) ali fizična oseba (arhitekt, zdravnik, itd.) dolžni, da imenuje pooblaščenca za varstvo podatkov.
Predpogoj za obveznosti, da bi se, da se osebni podatki se obdelujejo kot del dejavnosti organizacije. Prvo vprašanje, ki se postavlja, je torej, ali se osebni podatki se obdelujejo. Če je temu tako, pravna obveznost, da imenuje pooblaščenca za varstvo podatkov odvisna od tega, koliko ljudi je vključenih v teku obdelave teh podatkov (§4f BDSG).
Zakon zahteva, da imenuje pooblaščenca za varstvo podatkov rezultati § 4f BDSG. V skladu s to določbo, ki niso javni organi, ki nenehno zaposlujejo več kot devet ljudi z avtomatsko obdelavo osebnih podatkov, mora imenovati pooblaščenca za varstvo podatkov.
Devet ljudi, ni nujno, da so zaposleni v organizaciji. Zaposleni zunanjih ponudnikov storitev (npr. špediterji, carinske urade, dostava ponudniki storitev), svobodnjakov in njihovih zaposlenih (npr. management consultants) in zaposleni tretjih družb (npr. klicni centri, kreditne zavarovalnice, terjatve do družbe za upravljanje, regresom podjetja, na izplačane plače računovodske pisarne) je lahko izključen iz devetih ljudi -Pravilo, je treba evidentirati.
V zvezi s tem, tudi organizacije, ki ne zaposlujejo vsak zaposleni lahko pade pod zakonsko obveznost imenovanja.
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