Enamikul juhtudel, töötajad, kellel on vajalikud teadmised isikuandmete kaitse seadus on saadaval ainult suured ettevõtted. Ettevõtted sageli töötab juristina, kes vastavad vajalikele nõuetele. Siiski keskmise suurusega ettevõtted tavaliselt ei ole oma juriidiline osakond. Väiksematel ettevõtetel, ametisse välise andmekaitseametniku seetõttu võib maksta ära.
Juriidiline isik (stock corporation, piiratud vastutusega äriühing, jne.), partnerlus tsiviilõiguse kohaselt (GbR), ühingu (liidu, erakonna, jne.) või füüsiline isik (arhitekt, arst jne.) võib-olla sunnitud määrata isikuandmete kaitse eest vastutav töötaja.
Eelduseks kohustus, et on, et isikuandmeid töödeldakse, kuna osa tegevusi organisatsiooni. Esimene küsimus, mis tekib, seega on kas isiklikud andmed on töödeldud. Kui see on nii, juriidiline kohustus nimetada ametisse andmekaitseametniku sõltub sellest, kuidas paljud inimesed on kaasatud pidev töötlemine käesoleva andmed (§4f BDSG).
Juriidiline nõue, et nimetada ametisse andmekaitseametniku tuleneb § 4f SÄTESTATULE. Selle sätte kohaselt, mitte-avalik-õiguslikud asutused, mis pidevalt annavad tööd rohkem kui üheksa inimest koos automatiseeritud isikuandmete töötlemine tuleb määrata isikuandmete kaitse eest vastutav töötaja.
Üheksa inimesed ei pea tingimata olema töötajate organisatsioon. Töötajad, välised teenusepakkujad (nt ekspediitorid, tolliasutustes, laevandus osutajad), vabakutseliste ja nende töötajatele (nt haldamise konsultandid) ja töötajate kolmanda osapoole äriühingute (nt kõnekeskused, krediidi -, kindlustus-ettevõtted, nõuete haldamine ettevõtted, faktooring ettevõtted, palgaarvestus raamatupidamises bürood) võib välja jätta üheksa inimest -Eeskirja tuleb registreerida.
Selles suhtes, isegi organisatsioonid, mis ei ole tööandjaks mitte ühelegi töötajad saavad kuulu seadusega kohustatud määrama.
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